Data Archiving & Permissions
Promoting Transparency, Reproducibility, and Open Science
Journal of Public Health International (JPHI) is committed to promoting transparency, reproducibility, and open science practices. We strongly encourage authors to make their research data openly available to support verification, replication, and further analysis by the research community. This policy outlines our data sharing requirements and guidelines for obtaining necessary permissions.
Our Data Sharing Policy
JPHI encourages all authors to deposit research data in publicly accessible repositories and include data availability statements in their manuscripts. Open data sharing enhances the scientific value of published research, facilitates meta-analyses, and promotes scientific integrity.
Data Availability Statement Required: All manuscripts must include a statement describing where and how data supporting the findings can be accessed, or why data cannot be shared.
Data Availability Statement Examples
Option 1: Data Publicly Available
"The data that support the findings of this study are openly available in [repository name] at [URL/DOI], reference number [reference number]."
Option 2: Data Available Upon Request
"The data that support the findings of this study are available from the corresponding author upon reasonable request."
Option 3: Data Not Shareable
"The data that support the findings of this study are not publicly available due to [ethical/privacy/legal restrictions] but are available from the corresponding author under appropriate data use agreements."
Option 4: Data Included in Article
"All data generated or analysed during this study are included in this published article and its supplementary information files."
Recommended Data Repositories
We recommend depositing data in discipline-specific or general-purpose repositories. Suitable repositories include:
General Repositories
- Zenodo
- Figshare
- Dryad
- Open Science Framework (OSF)
Public Health Data
- WHO Global Health Observatory
- CDC Data & Statistics
- ICPSR (Inter-university Consortium)
- Harvard Dataverse
Genomic/Biological Data
- GenBank/NCBI
- European Nucleotide Archive
- Protein Data Bank
- Array Express
Survey & Social Science
- UK Data Service
- GESIS Data Archive
- Qualitative Data Repository
- Australian Data Archive
Repositories should provide persistent identifiers (DOIs) and meet FAIR (Findable, Accessible, Interoperable, Reusable) data principles.
Data Protection and Privacy
When sharing research data involving human participants:
- Anonymization: Remove all personally identifiable information (PII) before sharing
- Informed Consent: Ensure participants consented to data sharing during study enrollment
- Ethics Approval: Verify ethical approval covers data sharing plans
- Controlled Access: Use controlled-access repositories when complete anonymization is not possible
- Data Use Agreements: Consider requiring data use agreements for sensitive datasets
- GDPR/HIPAA Compliance: Follow applicable data protection regulations
Permissions and Copyright
Reproducing Previously Published Material
If your manuscript includes tables, figures, or substantial text excerpts previously published elsewhere, you must:
- Obtain written permission from the copyright holder (usually the publisher)
- Provide permission letters with your submission
- Include proper attribution in captions (e.g., "Adapted with permission from [citation]")
- Note that open access/CC-BY materials may not require permission but still need attribution
Using Secondary Data Sources
When analyzing publicly available datasets:
- Cite the original data source appropriately
- Follow any conditions of use specified by data providers
- Acknowledge data creators in your manuscript
- Provide access information so readers can obtain the same data
Patient Images and Case Reports
When including identifiable patient images or detailed case information, obtain written informed consent specifically for publication. Use JPHI's patient consent form template or provide equivalent documentation.
Code and Software Availability
For studies involving custom code, statistical analysis scripts, or novel software:
- Deposit code in repositories like GitHub, GitLab, or Zenodo
- Provide version numbers and access information
- Include sufficient documentation for reproducibility
- Specify software dependencies and system requirements
Supplementary Materials
JPHI welcomes supplementary materials to enhance published articles:
- Acceptable Formats: PDF, Word, Excel, CSV, multimedia files (video, audio)
- File Size: Individual files up to 100 MB; contact us for larger files
- Naming Convention: Clearly label (e.g., "Supplementary_Table_1.xlsx")
- Documentation: Include brief descriptions of each supplementary file
- Peer Review: Supplementary materials undergo peer review along with main manuscript
Questions About Data Sharing?
Our editorial team is here to help with data archiving and permissions
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